Are you planning to write an email to a professor about studying abroad, but are unsure about the criteria? Learn “How to Email a Professor for MS or Ph.D. supervision” in this article and make sure you use proper email for research supervision, scholarships or grants, and funding opportunities.
The right email can lead you to receive fully-funded scholarships (Masters Scholarships or Ph.D. Scholarships) for your studies. Sending a well-written email makes a good impression, displays your competence, and enables you to be taken seriously. The applicant needs to be acknowledged of email patterns, keywords, and structure. There are many people who ignore all of these points, and this is why they don’t receive a response from professors.
You should explain why you are interested in the selected field and how you would be the perfect person for this position. There should be no repetition of the words, and the matter should be clear, correct, and concise. You should always read the professor’s research materials before you send an email to him. Make sure you use punctuation and grammar correctly in your emails.
How to address the Professor?
Since professors have hectic schedules, it is quite normal for them to ignore an email, so be attentive when writing the subject line. Make sure that your subject line is informative, strong, and attractive on purpose so that your email will not be ignored. With the right choice of words in the subject line, the professor will be able to understand what your email is about. The professor will have a better idea of what your email is about if you use the right words in your subject line.
Use polite greetings when first addressing the person, for example by using Dear Prof._____, Dear Dr.____, and avoid addressing with Mr.____, Ms.____ or Mrs.____
Introduction:
It is important to include a brief description of yourself in the introductory paragraph, including your name, hometown, and native country. You should highlight your achievements, experience, and qualifications for the required position in your email. The professor’s research area is also a good opportunity for you to acknowledge your interest in one of his research projects in his lab. Furthermore, you can deliver a message that you are eager to obtain any Ph.D. or MS opportunities available in his particular lab or group of research.
Body Paragraph:
Mention your expertise, skills, and previous research work here with consideration of the professor’s research area. You can learn more about the professor’s past and present projects by visiting the lab’s official website. You should list your achievements and expertise in order to demonstrate your passion for the professor’s research area so that you can succeed as a competitor. Make sure you don’t use jargon or slang words, as well as any form of complexity.
Last Paragraph:
The last paragraph should show your enthusiasm, passion, and motivation for working in the professor’s research group. Furthermore, you may mention your motivation to join the research group or to work in that particular area.
Closing Statement:
Please close this paragraph in a polite, requesting, and respectful manner and write a short statement regarding your CV or any other documents you included and ask if any other documents are needed. For example Please find attached a document. If you need any further documents, I am happy to provide them for you.
Proofreading:
You should make sure that you read your email before sending it to the professor, it will ensure that your message is conveyed as clearly as possible.
